PEP documents are available in PantherSoft HR (myhr.fiu.edu or my.fiu.edu).

Managers and employees are advised to coordinate a PEP timeline so that 100% completion is achieved by September 30, 2026. Completion includes having the meeting, employee acknowledgement, final submission, and second-level approval.

The timeline below may be useful for finishing on time:

Please note that the process timeline is shared as a guide for timely completion. While the timeline lists July 31st as the suggested date for employee documents (self-evaluations), this is only a suggestion. Employee documents can still be accessed and completed after this date. The goal is still to have the full process completed by September 30, 2026.

All faculty evaluations are completed through Panther180. For more information about Panther180 and to discuss your evaluation needs, you may contact Academic Affairs through Panther180@fiu.edu.

Section 1: Past Year’s Goals and Achievements is pre-populated from an employee’s previous PEP document. As this is your first document, you will not have any items listed in this section. However, we suggest that you speak with your manager to add any accomplishments you achieved during this fiscal
year.

All full-time, benefits-eligible employees employed with FIU within the 2025–2026 fiscal year will receive a PEP Document. For employees who have been with FIU 90 days or less, there is a rating option of “Too New to Rate.” For those employees, we recommend that you focus on setting goals and expectations for the coming fiscal year. The completion of their PEP is still required. Anyone employed with FIU more than 90 days should be rated accordingly.

The “Too New to Rate” option is only for employees who have been with FIU 90 days or less. Employees who were on leave for any period within the last fiscal year are to be reviewed based on their performance for the period in which they were active.

Completed PEP documents are sent to Historical Documents after 2nd-level approval. If PEP documents from previous years still appear in your Current Documents folder, the PEP process was not completed. Please review the Steps and Tasks Performance Process tool, on the upper-left side of the PEP
document, to locate its status. Consult with your manager for completion.

The Human Resources Information Systems team is working to remove open PEP documents of inactive employees by the end of this PEP cycle. During this time, managers can disregard these PEP documents. Completion reports will only identify the PEP documents of active employees.

Yes, our PEP Toolkits are great resources for PEP guidance. We have an Employee PEP Toolkit and a Manager PEP Toolkit. Each toolkit includes step-by-step process instructions and preparation and goalsetting documents. Both toolkits can be found in the ‘Trending Now’ banner on hr.fiu.edu, or by using the pathways below:
• Employee PEP Toolkit: HR.fiu.edu → Employees & Affiliates → Working at FIU
     – Direct link: hr.fiu.edu/employees-affiliates/working-at-fiu
• Manager PEP Toolkit: HR.fiu.edu → Leadership → Performance Management
     – Direct link: hr.fiu.edu/leadership/performance-management

Although the self-evaluation and the manager evaluation are two separate documents, once a supervisor shares the manager evaluation with their employee, the PEP automatically locks. When this happens, the employee can no longer document their self-evaluation and the manager can no longer update the manager evaluation. This can be undone by reopening the manager evaluation, which gives both parties access to the evaluations to make updates.

At this time, only courses completed through the Develop and LinkedIn Learning websites will automatically post to your PantherSoft Training Summary.

Any courses completed through LinkedIn Learning should appear in your Training Summary. Please send an email to lilhelp@fiu.edu with a screenshot detailing the name of the course, its length, and the date of completion.

Yes, you can receive professional development credit for attending external trainings. Go to PantherSoft (myhr.fiu.edu or my.fiu.edu), click the Learning & Development tile, and complete the Professional Development Hours form (shown below). You will need to substantiate the content of the training, your
attendance, and the number of actual learning hours. Please note that breaks, lunch, and networking events are not counted toward professional development credit.

The University’s Official Learning Opportunities Policy is enclosed for your reference:
policies.fiu.edu/files/86.pdf

Generally, volunteer hours are not counted toward professional development. They may count if you learned something that enhances your ability to perform your current role, can substantiate it, and have your manager’s approval.

Definitions of Future-Focused Literacies and suggested courses within each literacy category are listed on HR.fiu.edu under Professional Development: hr.fiu.edu/employees-affiliates/professional-development. Additionally, consult with your supervisor regarding Next is Now literacies to plan your professional development goals accordingly.