ADMINISTRATIVE: positions are assigned administrative and management responsibilities or professional duties at the Department/Unit level, or above.

EXECUTIVE SERVICE:  positions ordinarily report directly to the President unless otherwise specified in writing, and include the Vice President and other positions responsible for policy making at the Executive level.

STAFF:  positions are assigned professional, paraprofessional, administrative, clerical, secretarial, technical, skilled crafts, service, or maintenance duties.

TEMPORARY:  employment is at will with fixed duration. Temporary jobs are organized into several categories, each with its own distinctive policies and procedures.

FACULTY – REGULAR:  usually resulting from a posting waiver or a successful search, a continuing appointment, which may or may not be term-limited or multiyear. Any regular, multiyear appointment may be renewed or changed to regular with no end date, during the employment of the faculty. These types of appointments may be full-time (40 standard hours) or part-time (less than 40 standard hours). Only regular faculty in the ranks of Professor, Associate Professor and Assistant Professor are eligible for tenure. All other faculty ranks are non-tenure earning.

FACULTY – VISITING:  positions to be filled on a temporary basis. Usually appointments are for 1 year, with renewal availability for a maximum of 4 years. This type of faculty enjoys the same benefits as a regular faculty. When eligible, visiting faculty could be considered to receive any across the board increases, the same as regular faculty. Visiting faculty in all ranks are always non-tenure earning and shall meet the educational and professional experience as required for those ranks in the academic unit.

FACULTY – CLINICAL:  can be regular or visiting. The ranks for clinical faculty are: Clinical Instructor, Clinical Assistant Professor, Clinical Associate Professor and Clinical Professor. Clinical faculty are always non-tenure earning. Clinical faculty teach and/or are responsible for managing students in the practice component of their degree program.

FACULTY – JOINT:  appointment is defined as employment that is offered by two academic colleges, two academic units, or an academic unit and a center or institute. The offer letter will clearly designate the primary and secondary units. If tenure earning, the primary unit will be where the tenure will reside. Both the dean from the primary unit and the dean/director from the secondary unit will sign the letter. Only if the letter does not include specifics on the secondary assignment will a Memorandum of Understanding (MOU) be required. Joint appointments are documented with secondary Appointment in the system.

FACULTY – SECONDARY:  appointment is given to current faculty or staff who request affiliation with another academic unit or who are invited to affiliate with another academic unit. This type of appointment is term limited with renewal possibility. Secondary appointments are documented in the Faculty Administrative Post, under Secondary Appointments. This type of appointment does not receive additional remuneration resulting from the affiliation. The offer letter is signed by both the dean from the secondary unit and the dean from the home academic unit.

FACULTY – COURTESY:  appointment is offered to a person who meets the academic unit’s professional qualifications but whose primary assignment is outside of the institution. The department will suggest the academic title or rank to be given to the candidate, based on their professional experience and education level. Courtesy appointments receive no financial remuneration, are term-limited and are always non-tenure earning.

FACULTY – TEMPORARY:  is non-tenure earning, non-benefit eligible employees. The period of employment is usually less than a year, but not more than a year if full-time, and come to complete a specific assignment. Usually assigned to less than 100% effort.

Volunteers: Uncompensated individuals who perform services directly related to the business of the University. If the service is required for coursework at FIU, the person is considered a student and not a volunteer. Volunteers are classified as either a “regular-service volunteer” or an “occasional-service volunteer.” Solely for purposes of this policy, guest speakers, members of alumni or advisory boards for colleges and schools, and University Board of Trustees are not included in the definition of volunteer.

Regular-Service Volunteers: “Regular-service volunteer” means any person engaged in specific voluntary service activities on an ongoing or continuous basis. Examples of regular service volunteers include, but are not limited to, athletic team volunteers, student organization volunteer advisors, and library program volunteer counselors.

Occasional-Service Volunteers: “Occasional-service volunteer” means any person who offers to provide a one-time or occasional voluntary service. Examples of occasional service volunteers include, but are not limited to, Parent.

Federal Work Study (FWS): Federal Work Study is defined as a full-time or part-time student who is enrolled at FIU and has been awarded FWS funds as part of their Financial Aid Award package. Student must be enrolled for a minimum of six credit hours in a course of study leading to a degree or a Financial Aid eligible certificate. FWS cannot work more than 20 hours per week in all total jobs on FIU payroll. FWS can work up to 30 hours per week only during Winter, Spring, and Summer Break.

Student Assistant: Student Assistant is a full-time or part-time student who is enrolled at FIU and registered for a minimum six (6) credit hours as an undergraduate or three (3) credit hours as a graduate. A Student Course Assistant is a Student Assistant who assists in a classroom. Student assistants cannot work more than 20 hours per week in all total jobs on FIU payroll. Student assistants can work up to 30 hours per week during Winter, Spring, and Summer Break only.

TEMPORARY: employment is at will with fixed duration. Temporary jobs are organized into several categories, each with its own distinctive policies and procedures.

A temporary appointment is an up to two year or less appointment for the purpose of accomplishing one of the following:
• Short-term assignment
• Peak load assignment
• Project-based assignment
• Replacement of incumbent on Medical/FMLA defined leave

You can only work a maximum of 20 hours a week.

Administrative and Staff

• Once your application is received, it will be screened by the assigned Recruiter. If your qualifications match those of the evaluative criteria established by the Hiring Manager, your credentials will be submitted to the Hiring Manager for consideration. If your qualifications are not deemed to be a match, you will still be able to express interest to other opportunities. Applicants who progress to the next stage of the process will be contacted by either the Recruiter or the Hiring Manager to schedule an interview to further discuss qualifications for the position of interest. Candidates who are interviewed, but not selected for the position will be contacted by the assigned Recruiter or the Hiring Manager. All final decisions are made by the Hiring Manager, in consultation with the Division of Human Resources.

Student and Temporary

• Our student/temporary employment recruitment process differs from our administrative/staff procedure. Once an application has been submitted, the hiring department reviews. If your qualifications meet the hiring departments need and you are selected for an interview, the department will contact you.

Yes. You can work a maximum of 30 hours a week during semester breaks (winter break, spring break, & summer break).

ADMINISTRATIVE – positions are assigned administrative and management responsibilities or professional duties at the department/unit level, or above. Administration employment is at will and can be terminated at any time in accordance with University regulations.

STAFF – positions are assigned professional, paraprofessional, administrative, clerical, secretarial, technical, skilled crafts, service, or maintenance duties.

Yes. You may choose to waive your student exemption and seek a job opportunity through a temporary appointment, which is a non-student position, if you are not an international student.

How can I apply?

You may apply at our website by visiting https://hr.fiu.edu/careers/.

• If you are an External applicant, please select Prospective Employees.
• If you are a current FIU employee, please select Current Employees.

For Faculty positions, please visit https://facultycareers.fiu.edu/

Once an account is created, you will be able to apply to any job of your interest.

• Please keep in mind the following:
  Recommended Browser(s): Firefox Mozilla, Google Chrome
  Only have the application open, close all other windows.
  The system will log you off after 20 minutes for security purposes.
  If problem persists, please clear your Browser Data.

If I don’t have a computer, how can I apply for positions at FIU?

Please contact our HR Customer Service Center at 305-348-2181.

Yes. As long as hours worked do not exceed the maximum 20 hours a week collectively.

All postings will close at 12:00am of the close date.

Example: If a posting shows a close date of May 11th. You must submit your application by 11:59PM the night before, on May 10th.

Yes. As long as you were enrolled at least part-time for the spring and did not graduate.

Any position that appears on the Job Postings website is still open. You may also check the status of positions for which you have applied through the “Job Applications” section in your account, under the “Status” column.

No. If an agreement with your department is discussed in advance, they may choose to change your status to a non-student temporary appointment for a maximum of two years.

If you have forgotten your user name or password, please select Sign In.

You will then be redirected to the Login page. Select Forgot User Name to find your username or Forgot Password to find your password.

If selecting Forgot Username, enter your primary email address into the box.

Your User Name will be sent to the email address entered. You will then be directed to check your email address.

You will receive an email with the subject title “Applicant User Name Notification” confirming the User Name associated with the account used to apply.

If selecting Forgot Password, enter your User Name

You will then be sent a new password via email

You will receive an email with the subject “Applicant Password Notification”, providing you with a new password to access your account.

Yes. Background checks on student employees are conducted if the job description requires the following:

• Working with minors and/or vulnerable people
• Handling cash or credit card transactions
• Performing IT related functions
• Driving on behalf of the university
• Access to sensitive/confidential information
• Working within museums

No. An international student who has not been issued a SSN may not begin working until they receive an SSN and card in hand. However, one can apply to any student Assistant posting on the Careers site. If selected as a finalist, it is the responsibility of the student to immediately initiate the process for securing an SSN with the International Student & Scholar Services Office.

Yes. You are timed-out after 20 minutes of inactivity. Throughout the application process, ensure that you are clicking the “Save” button. This will allow you to save your application and if timed out you may return to your application where you last saved.

To save, click the arrow in the top right-hand corner of your screen and click Save as Draft.

Unless you save your work as you go once you time-out, all data entered and not saved will be lost. If you save your work, then time-out, you lose anything entered after the last save.

To return to a previously saved application, click My Job Applications to find all application(s) for the position(s) you have applied to with a status of Application Draft. You can then re-enter and finalize the application.

Saving your application will ensure that your application does not time-out. If you get interrupted in the middle of filling out the application, take the time to “Save” prior to leaving your workstation.

Please ensure that the only webpage open on your browser is careers.fiu.edu.

Use recommended browsers (Firefox Mozilla or Google Chrome). Safari IS NOT a supported browser.

Please log into your careers account by visiting careers.fiu.edu and follow the below steps:

Click on My Job Applications

Find the application(s) in the following page. They will read Application Draft on the application status column

Select the appropriate application, click the arrow on the far-right of the table, and continue the submission process. Please remember to click Submit Application when you have completed the application. If you select Save as Draft, you will be able to go back in and make changes

There are two different ways to add references. One is through your initial application and the other option is going back and adding your reference(s) after the application has been submitted.

You can add references during step 6 of application by selecting the right arrow

Select the “Plus” sign under “References”

Enter the required information into the empty fields

Select “Save”

You will then see any references added to the application under “Manage References”.

Sign In using the account associated with the application you would like to add a reference “for”

Select “My Job Applications”

You will be directed to the “My Job Applications” page. All applications submitted will be listed on this page.

Select the application you would like to add a reference for.

Then select “References”

Then select the job openings you would like to add your references for.

Select the “Plus” sign under Reference

Enter the required information into the empty fields

Select “Save”

You will then see any references added to the application under “Manage References”.

If you would like to check the status of your application, please follow the instructions below:

Sign in to our careers page by using the account associated with the application you would like a status update on:

Select “My Job Applications”

You will be directed to the “My Job Applications” page. All applications submitted will be listed on this page.

You can see the status of each application listed

• Applied – You have just applied for this position and your application may or may not have been reviewed.
• Reviewed – A status to separate you from other applications that have not been reviewed yet.
• Screen – You have passed the screening process, meaning your application is on the hiring manager’s view.
• Interview – You have been interviewed or scheduled for an interview.
• Offer – An offer has been made or will be made to you shortly.
• Hold – You have been sent an offer for another role within FIU.
• Not selected – Your application has not been selected by the hiring department.
• Failed Prescreen – You have failed the pre-screening for this position.
• Ready for Hire – Your information has been pushed through our records department for employee access.
• Hired – Your hiring process has been finalized and you have been hired.

You will be able to accept an offer in PantherSoft even if you have been terminated (within three months of termination).

Temporary:

You can only work a maximum of 40 hours a week unless otherwise agreed upon by you and your department for over-time budget.

Federal Work Study/Student Assistant/Graduate Student

You can only work a maximum of 20 hours a week. Only during semester breaks (winter break, spring break, & summer break) are you allowed to work a maximum of 30 hours a week

Can I ever work beyond 20 hours a week outside of semester breaks?

SA/GA/FWS: No. Not unless you choose to waive your student exemption and seek a job opportunity through a temporary appointment, which is a non-student position, if you are not an international student.

No. An International Student who has not been issued an SSN may not begin working until they receive a SSN and have card in hand. However, one can apply to any Student Assistant posting on the Careers site. If selected as a finalist, it is the responsibility of the student to immediately initiate the process for securing an SSN with the International Student & Scholar Services Office.

• Instructions for Candidate without a SSN

Various departments around the University have volunteer opportunities available. You may reach out to the individual departments to find out more information about openings and submit a volunteer application.

The department will receive an email confirmation once your information has been reviewed and approved. They will notify you to start the assignment/project.

All employees who have been terminated for more than a year (365 days) need to complete a Sign On packet in order to be placed on payroll. The complete Sign On packet, employment documents, employment eligibility form (Form I-9), and loyalty oath should be received by the Employee Records department for processing by the appropriate payroll deadline.

We encourage all applicants to apply to our positions. At the time of being selected as a finalist, it is the applicants’ responsibility to provide proper documentation for employment purposes. Otherwise, each department decides if they are able to sponsor individuals to work for the University.

If you are a person with a disability and require assistance with the employment process, please contact The Office of Civil Rights, at 305-348-2785/305-348-2181 or email ocr@fiu.edu.

Diversity is a guiding principle at FIU. We recognize the importance of supporting applicants who offer diverse experiences and backgrounds. As a federal contractor, FIU is fulfilling the requirements of regulations, effective January 1, 2015 to identify applicants who have a disability or are veterans or active military. This is a voluntary disclosure; however, we invite you to complete the form. With this information, FIU can measure our outreach efforts to applicants. Providing this information will have no adverse effect on your application or possible employment. If you have additional questions about sharing this information, please contact FIU Human Resources.

You can monitor the status of your application online under the Job Applications feature. If your resume is forwarded to a hiring department for consideration, you will receive an email and your status will be updated. The hiring department reviews the applications and if the hiring department is interested in speaking with you regarding the position, they will contact you directly. We regret that due to the volume of applicants FIU receives, we are unable to respond to each candidate individually regarding the status of their application.

Please contact 305-348-2500 or email staffing@fiu.edu.

If a position is no longer on the FIU career site website, the position may have been closed (an applicant hired) or cancelled (position closed without a hire). You can also review your Job Application Status (see information below regarding this system feature) which will show when a position for which you have applied has been closed or cancelled.

The hiring department determines which applicants they are interested in interviewing for an open position. If the hiring department is interested in interviewing an applicant for a position, they will contact the applicant directly by phone or email.

The salary range information is provided as part of the online job posting.

You will receive a confirmation email once your application has been submitted.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability or protected veteran status.

Many system issues can be resolved by clearing you cookies and cache in your browser settings. Instructions on how to do that are located here.

If you require additional assistance please contact the Human Resources Service Center at 305-348-2181.

Please email staffing@fiu.edu for all edit application request.