The university is required to provide access to any public record request within a reasonable time. A reasonable period of time will be determined based on the facts and circumstances of the request. Simple requests of immediately available documents are typically handled within 2-3 business days of receipt. Extensive requests, requests with exempt information requiring redaction, and requests made during or immediately before university holiday periods will require additional time for response. Public Records Requests are processed in Employee Records and need to be reviewed by the Office of the General Counsel.

All records requests not being treated as a Public Records Requests need to have a signed consent from the employee. Employees and authorized vendors may view their personnel file in Employee Records in PC-224 at the Modesto A. Maidique Campus. Please call to schedule an appointment at (305) 348-2181. A photo identification and written consent is required before files may be viewed.

The university may charge for duplication costs, $0.15 per page, $0.20 per two-sided copies, or the actual cost of duplication if an unusual size or document. Additionally, if the nature or volume of public records to be copied requires extensive use of information technology resources or clerical or supervisory assistance, the university may add a special service charge described above. The university may require prepayment if the costs are high.

Subpoenas

All subpoenas must be served directly to the Office of the General Counsel.