Separations of employment may be voluntary or involuntary. Voluntary separations include resignation with notice, resignation without notice, job abandonment, and retirement. Involuntary separations include layoff, end of appointment, completion of contract, and discharge. All non-faculty involuntary separations must be processed by the department in conjunction with Employee & Labor Relations (ELR). For information regarding faculty separations, please contact Academic Affairs at (305) 348-2168.
Resignations
Employees voluntarily separating from the university should submit a minimum of two weeks notice. Certain positions may necessitate extended notice due to the complexity/operational issues associated with the position.
An employee will notify the supervisor of intent to resign in writing. The supervisor should immediately notify the employee of their acceptance of the resignation in writing and clearly indicate that they accept the resignation and confirm the effective date. If an employee gives a verbal resignation, the supervisor should respond in writing to accept the resignation. Both the employee’s resignation and supervisor’s acceptance should be promptly sent to ELR via email at elr@fiu.edu, on the day of receipt. A resignation may not be rescinded by the employee without concurrence by the university.
Separation Process for All Departing Employees
The employee and supervisor must complete the Separation from Employment/Transfer Clearance Form on or before the effective date of separation. The form is completed online and printed, signed by the supervisor, and submitted to ELR at elr@fiu.edu for processing. An employee is required to return all university property issued during their tenure and to settle all outstanding debts and accounts with the university prior to their last day. FIU reserves the right to offset funds, if applicable, which are due to the employee at the time of separation to compensate for unreturned property or unsettled accounts. The employee is responsible for contacting the Student Financials Office if the Tuition Waiver is in effect for the semester. The employee is also responsible for contacting the FIU One Card Office regarding the balance of funds on their account. The supervisor should notify the departing employee that funds owed to the employee at the time of separation will not be processed until the Separation from Employment/Transfer Clearance Form is completed, signed by both employee and supervisor, and forwarded to ELR for processing.
Employees should keep contact information up to date in my.fiu.edu including home/mailing address. Any future correspondence will be mailed to the address on file provided by the employee.
Upon receipt of separation/transfer documents, ELR will send an email to the employee requesting they complete an Exit Review Questionnaire and Exit Interview (see Exit Review Questionnaire information below). The employee will be directed to schedule an appointment with a representative from ELR on or before their effective separation date.
Upon separation, benefits-eligible employees may be eligible for a leave accrual payout, processed in accordance with the Vacation Leave Policy and Sick Leave Policy. If eligible, the leave accrual payout may be included in the employee’s final paycheck or in the following pay period. To access the Payroll Calendar provided by FIU, please visit FIU Payroll Calendars and Schedules. This webpage contains detailed information about pay periods, holidays, and payroll processing timelines.
Exit Review Questionnaire
The university asks employees to complete an Exit Review Questionnaire and Exit Interview in an effort to assist with our retention and recruitment efforts. This process has been established for employees who are transferring or voluntarily separating from their employment with FIU. Upon receiving separation documents, Employee & Labor Relations (ELR) will send an email to the employee requesting they complete an Exit Review Questionnaire and Exit Interview. The employee will be directed to schedule an appointment with a representative from ELR on or before the effective separation date. The Exit Review Questionnaire is designed to elicit voluntary information about each transferring or departing employee’s experience at FIU and the reason(s) for their leaving. This data is collected, analyzed, and appropriately reported to FIU leaders to recommend improvements to policies, procedures, and practices. This information will assist with identifying work environment issues contributing to both retention and turnover, as well as providing exiting employees an opportunity to identify areas where the university does well and areas we can improve.