The Activity Number & Department Maintenance Request eForm consolidates the HR and financial process of creating and updating departments as well as activity numbers. The form is used to initiate the following requests:
- New Department Request: A department that does not exist in the university. A department is a nine-digit number that identifies an organizational unit. In order for a department to be created, it must meet the following criteria:
- Serve a distinct function or discipline
- Have a manager with subordinates
- Have a budget
Creating New and Updating Existing Departments
- New Activity Number Request
- Department Changes: This request is when changes to an existing department are needed. The changes can include, but are not limited to the following:
- Department Description
- Department Manager
- Primary and Secondary Expense Managers
- Primary and Secondary HR Contacts
- Location
Who completes the form?
The HR Liaison/Finance Manager or any other individual within the unit is able to complete the form. If any other individual besides the HR Liaison completes the form, the HR Liaison must be informed in order to ensure the integrity of the data. All changes pertaining to the reports-to, roll up department, department description, department manager, and HR contact information must be current.