Form I-9 – New Hire

The U.S. Citizenship and Immigration Service requires all employees to complete the Form I-9 Employment Eligibility Verification to establish identity and employment eligibility within the first three days of hire. Many of the faculty hired by FIU work at remote locations and are not able to present original documents to an employer representative. In these cases, we request the assistance of a notary public for the completion of the employer’s section (Section 2) of the Form I-9 on our behalf.

Section 1: Completed by the Employee

Employers are not allowed to correct any information in this section so it is important that it be completed accurately.

1. Enter your full legal name. Your last name is your family name or surname. If you have two lasts names or hyphenated last name, include both names in the “Last Name” field. If you have one name, enter it in this field, then enter “Unknown” in the “First Name” field. You may not enter “Unknown” in both the “Last Name” field the “First Name” field.
2. Enter your current address. Your physical address must be given. Post office boxes are not acceptable.
3. Enter your date of birth, Social Security Number (required since FIU is an E-Verify employer), email address, and telephone.
4. Read warning and attest to your citizenship or immigration status. Check only one box. If applicable to your status, please give your card number and expiration date.
5. Sign and date the form in the presence of the HR representative or notary.
6. If you use a preparer or translator to fill out the form, the person must certify that he or she assisted you by completing the “Preparer or Translator Certification” block.

Employers cannot specify which document(s) to present to establish identity and employment authorization.

• The list of acceptable documents to support employment eligibility can be found on Page 9 in the Form I-9 instructions. Since FIU is an E-Verify employer, if a document from List B is used, it must have a photo of the employee.
• The supporting documents must be unexpired, signed originals. The only exception is a certified copy of a birth certificate.
• Include a photocopy of the front and back (as applicable) of the supporting document(s) when returning the original form to FIU.
• The Form I-9 and copies of the supporting document(s) must be submitted to our HR office in PC-224 at the Modesto A. Maidique Campus. Fax or e-mail is not acceptable.

Section 2: Completed by FIU or a Notary

An HR representative, HR Liaison, or a notary may complete the Form I-9. The notary is acting on FIU’s behalf and is stating that he/she has “examined the document(s) presented and validates the above-listed document(s) appear to be genuine.”

Section 2 must be completed in its entirety to be acceptable as verification of employment eligibility. Exception: employment date.

• The employee can present either:
  • Any one document from List A OR
  • Two documents, one from List B (identity) AND one from List C (eligibility). Since FIU is an E-Verify employer, if a document from List B is used, it must have a photo of the employee.
• View the unexpired, signed, original document(s) the employee presents.

1. Enter the employee’s last name, first name, middle initial and citizenship/immigration status.
2. Enter the document title(s), issuing authority, document number, and the expiration date from original document(s) supplied by employee. You may use abbreviations for commonly used documents, e.g., DL for driver’s license and SS for Social Security.
3. Enter the first day of employment.
4. Attest to examining the documents provided by filling out the signature block or signing and adding notary stamp/seal. If first day of employment is unknown, omit the employment date. The HR manager will fill it in to make sure it is correct.
5. Enter the business name and address.

For required documents related to Foreign Nationals, please visit the Foreign National page.

Form I-9 – Reverification

The U.S. Citizenship and Immigration Service requires all employees to complete the Form I-9 Employment Eligibility Verification to establish identity and employment eligibility.  Many of the faculty hired by FIU work at remote locations and are not able to present original documents to an employer representative. In these cases, we request the assistance of a notary public for the completion of the employer’s section (Section 2) of the Form I-9 on our behalf.

Employers are not allowed to correct any information in this section so it is important that it be completed accurately.

1. Enter your full legal name. Your last name is your family name or surname. If you have two lasts names or hyphenated last name, include both names in the “Last Name” field. If you have one name, enter it in this field, then enter “Unknown” in the “First Name” field. You may not enter “Unknown” in both the “Last Name” field the “First Name” field.
2. Enter your current address. Your physical address must be given. Post office boxes are not acceptable.
3. Enter your date of birth, Social Security Number (required since FIU is an E-Verify employer), email address, and telephone.
4. Read warning and attest to your citizenship or immigration status. Check only one box. If applicable to your status, please give your card number and expiration date.
5. Sign and date the form in the presence of the HR representative or notary.
6. If you use a preparer or translator to fill out the form, the person must certify that he or she assisted you by completing the “Preparer or Translator Certification” block.

Reverification of employment is needed for all employees whose visa expired and for employees who have been terminated for more than a year. A new Form I-9 needs to be completed, Page 1 by employee and Page 2 by employer.

To re-verify:

1. Enter the employee’s new name, if applicable, in Block A. (Name Change)
2. Enter the employee’s date of rehire in Block B if applicable.
3. Enter the document title, document number, and expiration date (if any) of document(s) presented in Block C.
4. Sign, date and enter name of employer or authorized representative.

For required documents related to Foreign Nationals, please visit the Foreign National page.