Employees in exempt positions do not receive overtime pay no matter how many hours they work in a workweek. Since they do not receive overtime pay, there is no need for them to keep records of the specific hours they work.

Employees who work in non-exempt positions are not exempt from the overtime pay requirements of the FLSA. They keep records of the specific times they work so that they are paid overtime when they work more than 40 hours in a workweek. Overtime is paid at 1.5 times the employee’s hourly rate.

Very specific criteria must be met for a position to be designated as exempt. If the criteria, or tests, cannot be met then the position is non-exempt. Here are some of the main criteria or tests:

• If the position is teaching or conducting research in chosen field of study, the position is exempt. This applies to adjuncts and teaching/research assistants.
• If the position has a total salary of not less than $684 per week the position may be exempt; however, additional criteria must be met.
• If the salary requirement is met, there are a variety of other criteria that may dictate whether a position is exempt or non-exempt.

Please contact our Compensation Administration department at cmpadmin@fiu.edu for detailed information.

Yes. All non-exempt employees will receive access to a timesheet in the PantherSoft HR system to report hours worked daily.  After their sign-on packet has been processed, the HR Liaison and Supervisor will receive the onboarding email with the new employee log in information, subject: “FIU MyAccounts HR On-Boarding Automated Notification Program” from the Division of Information Technology.

As a non-exempt employee, the employee would enter their start time and end time for each day worked.  If an employee on a temporary appointment works through their lunch period, the manager must adjust their time.

Supervisors must approve employee time by 2:00 p.m. the Monday after the payroll closing week via PantherSoft HR.  The payroll deadlines can be accessed via the HR calendar.

Since exempt employees are paid on a bi-weekly basis, they are not required to interact with a timesheet in the PantherSoft HR system.

Yes. A department can hire someone who is between the age of 14 and 17, however all employees intending to work directly with the minor are required to complete and clear a Level II background (criminal background check + fingerprinting) prior to the minor being able to start working.

Yes. A student employee who is a minor will complete the same new employee sign-on packet, however, there are certain forms in the packet that will need to be signed by their parent or legal Guardian. The parent or legal guardian should come in person with the student to complete and submit this paperwork to HR.