About the Office of Employee Assistance
The Office of Employee Assistance (OEA) is the faculty and staff employee assistance program at FIU. The OEA provides free confidential professional assistance to help employees and their families resolve personal problems that affect their lives or job performance. Our mission is to enhance the quality of life of FIU faculty and staff, improve personal effectiveness, and to create a healthier campus community by providing mental health assessments, brief interventions and/or referrals, small group facilitations, crisis responses, and customized educational and training programs.
Meet the OEA Team
Isabel Alfonsin-Vittoria is a licensed psychotherapist and employee assistance administrator with over 25 years of diverse clinical programs management experience. Her administrative career include organizational consulting, continuous quality assurance and improvement, employee training and professional development, service excellence, provider network management, and health services accreditation. Her clinical profession has included development and oversight of local and national behavioral health clinics and hospitals as well as employee assistance and health and wellness programs. She is a skilled workshop facilitator and presenter, a life coach, and management consultant. Among her passions in the helping professions, Isabel has actively contributed to establishing best practices in the employee assistance field. As Director of the Office of Employee Assistance at FIU she provides overall administration of operations and provides and supervises all employee assistance clinical services. Major services include confidential consultation and assessment, brief counseling and/or referral to community organizations providing services when appropriate, and follow-up. Additionally, she consults with faculty, staff, and administration on issues related to employees’ health and wellness. She responds to crisis management issues affecting individuals and/or departments. Lastly, she develops and conducts training sessions to enhance faculty and staff quality of life, resilience and work/life balance.
Mary B. Reyes
Dr. Mary B. Reyes is a licensed psychologist with over 12 years of experience working with individuals, children, and families. Dr. Reyes is a University of Miami alumna having completed both her undergraduate and doctorate degrees in the Department of Psychology. After completing her Ph.D. in Clinical Psychology she proceeded to hold several different positions in both university and hospital settings including the University of Miami Department of Pediatrics, the Mailman Center for Child Development, the Department of Family Medicine, and Baptist Health South Florida’s Care and Counseling program, providing therapy to children, adolescents, adults and families. Her clinical and research interests include the integration of mental health treatment into the primary care setting. Dr. Reyes strives to provide a supportive and healing environment in which each individual can find the resources needed to face the challenges encountered in their lives. At the OEA, Dr. Reyes utilizes a brief solution focused model of intervention, as well as assessment and appropriate referral services to meet the needs of the FIU faculty and staff.
Office of Employee Assistance (OEA)
Modesto A. Maidique Campus – GL-473
Biscayne Bay Campus – ACII-246B
To schedule an appointment for any of our services or to request information for courses, workshops, group events, and more call (305) 348-2469, or email us at firstname.lastname@example.org.
Appointments are available between 8:30 a.m. – 5:00 p.m. Early morning and evening appointments are available by request.
In case of an emergency, call the FIU Police Department 24/7 at (305) 348-5911 (MMC) or (305) 919-5911 (BBC).
Please do not leave emergent or urgent messages on the OEA answering machine.
The OEA is staffed from 8:00 a.m.– 5:00 p.m. Monday through Friday.
Non-urgent messages left after hours will be answered the following morning.
The OEA carefully adheres to professional standards of ethics and confidentiality. Appointments and services are confidential to the fullest extent permitted by law. Legal exceptions are fully discussed in the initial consultation session. Except when legally mandated to breach confidentiality, no information is released without the specific, written consent of the individual. Information maintained by the OEA staff is not part of, or accessible by any other university record system.The OEA operates with scheduled appointments, and does not communicate personal information via e-mail without specific, written consent of the individual, as we cannot assure the confidentiality of that medium.
The OEA Experience - Help Within Reach
As much as we would like to separate our work life from our personal problems, it is often difficult to do so. Our mission is to enhance the quality of life of active and retired FIU faculty and staff and their immediate family members, improve personal effectiveness, and to create a healthier campus community by providing mental health assessments, brief interventions and/or referrals, small group facilitations, crisis responses, and customized educational and training programs.
All student employees should contact the Counseling and Psychological Services Center. For information about walk-in hours at the Modesto A. Maidique Campus, call (305) 348-2277, and the Biscayne Bay Campus, call (305) 919-5305.
The OEA offers services including consultations, professional assessments, interventions, and/or referrals depending upon the nature of the problem and the specific circumstances. You will be able to consult with an experienced clinician who will listen to your concerns, discuss and explore your options, and work with you to determine a plan of action.
At the OEA, we utilize a brief problem-resolution focused model of intervention. Our services begin with an assessment of the presenting issues and concerns. Based upon that assessment we will make recommendations. If the OEA professional determines that the brief intervention model will be appropriate for your presenting problems or concerns, an OEA clinician will provide an intervention without charge. When the issues are beyond the scope of this brief model, appropriate referrals to community-based services will be provided to you. Your health insurance may help defray most or some of the cost of services.
Many people delay seeking help until problems pile up. Asking for help is not a sign of weakness nor personal flaw. Everyone needs help with something at one time or another.
Feelings can be a useful guide to deciding when to reach out for help. If you are experiencing any of the following feelings more often than you would like, do not let self-doubt keep you from consulting with the OEA:
- Distressed, upset, hurt
- Sad, depressed
- Helpless, confused, stuck
- Anxious, worried, suspicious
- Over-stressed, fatigued
- Guilty, ashamed
Any problem or concern that is bothering you is appropriate to discuss with us.
Some people have difficulty in contacting a resource for personal issues or deciding whether it may be beneficial. The OEA professionals often talk with people experiencing a range of personal, family, or work-related problems including:
- Marital and relationship difficulties
- Family issues, parent-child concerns, eldercare challenges
- Psychological distress – anxiety/depression
- Alcohol and drug concerns
- Workplace adjustment challenges
- Career issues, work conflicts, burnout, retirement
- Stress-related emotional issues
- Financial or legal situations
- Grief/Loss experiences
- Domestic and interpersonal violence
- Supervisory Consultations
- Managing Change
We also provide educational sessions on a variety of mental health and wellness topics for departments and workgroups throughout the university. These workshops can be customized to meet specific needs and objectives.
- Work-life balance
- Effective communication skills
- Increasing resilience
- Stress management
- Caregiver fatigue
- Time management
- Conflict resolution
- Enhancing relationships
- Responding to the challenges of change
- Capitalizing on diversity
Psychological First Aid/Critical Incident Stress Debriefing: Includes support services offered following a stressful event such as an incident, injury, death, disaster, threat or act of violence, or other traumatic event at the workplace. An OEA clinician will come to the work site to provide support and consultation to the affected individuals who choose to be involved. Private grief counseling is also available.
Online Mental Health Screenings
The OEA offers free, online, anonymous mental health screenings for a number of different emotional conditions such as depression, anxiety, eating disorders, post-traumatic stress disorders, bipolar disorder, and substance abuse.
Within a brief few minutes, the online program will produce a report based on the selected answers and will immediately be available to save, print, or email. Beyond the report, the program will offer recommendations, suggest related resources, articles, and information intended to help in taking the next step. Early detection, assessment, and connection with treatment can have a significant impact on individuals experiencing mental health issues.
If you or your family member take a screening and the recommendations point you in the direction of getting professional help, please call the OEA at (305) 248-2469 and let us help you.
Management Consultation Services for Supervisors
The OEA lends support to managers when addressing employee behaviors of concern. Management consultations can be geared toward supporting the manager experiencing the situation and/or how to assist the impacted employee(s). Management consultation is a voluntary service.
Management consultations can be offered in person or by phone at either the Modesto A. Maidique Campus or the Biscayne Bay Campus. An initial appointment can be arranged by calling the OEA at (305) 348-2469. Appointments are usually scheduled between 8:30 a.m. and 5:00 p.m. Monday through Friday. However, alternative arrangements may be made upon request. If you call and do not reach us in person, please leave a message. In addition, the OEA staff may make arrangements to travel to other locations for consultations, as needed.
Employee Assistance Services
There are three types of employee referrals to the OEA:
- Employee Self-referral
- Informal Supervisory referrals
- Formal/Mandatory referrals
Education & Support Conversation
Speak with your employees regularly about the services and aid that the OEA can provide. When it is apparent that an employee is troubled or distressed, a supervisor should encourage the use of the OEA services.
Informal Supervisory Referral
A supervisor should informally refer an employee to the OEA after consulting with Employee & Labor Relations (ELR) when job performance is impacted to a minor degree. The supervisor may be advised to simply offer the employee the suggestion to seek assistance from the OEA. However, when the impact on job performance is substantial, the supervisor will be coached by ELR as to how to make the supervisory referral and communicate this effectively to the employee. In instances where the employee permits it, supervisors may receive information about the employee’s participation in an assessment and their participation and engagement with any interventions that the OEA may recommend.
Formal Supervisory Referral
When it is apparent that the employee is troubled or distressed and the supervisor detects a change in the employee’s on-the-job behavior or decline in job performance, a supervisor should formally refer an employee to the OEA after consultation with ELR. It is not the supervisor’s job to attempt to diagnose problems, and it is important that the supervisor maintain the boundaries of the supervisory relationship. As part of the supervisory role, it is reasonable to formally suggest that the employee seek services from the OEA. This is appropriate when patterned absences, unusual mood changes, or clear and apparent decreases in performance are observed. The OEA professional will only provide information regarding participation in the OEA program to the supervisor and ELR representative with the written request of the employee to release information.
A formal/mandatory referral to the OEA requires an employee to participate in the OEA as a condition of continued employment. This type of referral is made only in extreme cases of deteriorating job performance where the individual’s continued employment is brought into question. This type of referral is initiated with the consultation of the OEA, the General Counsel’s Office, ELR, or other administrative entities as determined by university policy.
For formal supervisory referrals you need to print and complete the Supervisor Referral Form and fax it to (305) 348-3903.
Initial Appointment Forms
Please print and complete these forms to the best of your ability and bring them to your first appointment. During the initial consultation, an OEA clinician will answer any questions you have.
Mindfulness and Other Relaxation Practices
Alcohol and Other Drug Problems
SAMHSA-The Substance Abuse and Mental Health Services Administration
NCADD-National Council on Alcoholism and Drug Dependence
The Partnership at Drugfree.org
Coalition Against Drug Abuse
Center for Children and Families at Florida International University
The Children’s Trust
Miami Dade County Child Care and Academic Resources
FIU’s Children Creative Learning Center
Early Leaning Coalition
Grief and Loss
Faculty & Staff Behavioral Intervention Team (FASTeam)
The Faculty & Staff Behavioral Intervention Team (FASTeam) is a hybrid of a behavioral intervention team and a threat assessment team. The FASTeam combines expertise in the areas of law enforcement, mental health, disability services, academic affairs, employee and labor relations, employment law and emergency management.
In order to promote a campus that is safe, the goal of the FASTeam, in conjunction with the student-focused Behavioral Intervention Team (BIT), is to provide an integrated and coordinated process for identifying and responding to students, faculty, staff and other individuals who may be at risk of harming themselves or others. Achieving this goal involves:
- Utilizing a multidisciplinary team to review, identify and develop specific intervention/prevention strategies.
- Collecting and organizing information to facilitate communication on and off campus.
- Analyzing information, discerning patterns, and following up as appropriate.
- Providing education and training to faculty, staff and students in how to identify and address concerning behaviors that may need further assessment or response.
TLC University Hardship Fund
About the TLC University Hardship Fund
The TLC University Hardship Fund is sponsored by the Tender Loving Care (TLC) Brigade and coordinated through the OEA. We recognize that faculty and staff may experience hardships that require emergency financial assistance.The Hardship Fund is not a loan, rather it is a program available to assist eligible faculty and staff who are experiencing a “qualified” emergency and who have exhausted all avenues for obtaining assistance. The program is designed to address an event or catastrophe that is non-recurring, sudden, unexpected, and critical, such as but not limited to the following:
- Domestic violence directly involving a faculty or staff member.
- Death of an immediate family member, as defined by FIU’s Bereavement Leave policy.
- Acute illness of a faculty or staff member, or of an immediate family member. (i.e., unexpected, sudden and temporary – not chronic like diabetes or hypertension) as defined by FIU’s Bereavement Leave policy.
- Critical injury (i.e., automobile accident, unforeseeable surgical complications).
- Fire in primary residence of a faculty or staff member.
WHO CAN APPLY
ELIGIBILITY – all of the following are required for consideration:
- Full-time benefits-earning faculty or staff who has worked at FIU for at least one year.
- The event must have occurred during the actual employment period at FIU.
- Faculty or staff member’s performance record must be in good standing.
INELIGIBLE – conditions under which applicants may not apply:
- If the facts of the hardship have not changed and the application has been denied prior, please do not re-apply.
- Recipients of an approved hardship fund application will not be eligible to re-apply.
- If the faculty or staff member has an active insurance policy that covers the property and/or other type of loss that is the basis of the application, they are ineligible to apply.
The 4-Step Application Process
- Faculty or staff must complete the Confidential Application below, which requires documentation of the need and attestation to the accuracy and truthfulness of the situation, and submit same to the OEA.
- Applicant must meet with staff of the OEA to determine whether the hardship situation meets the criteria of a “qualified” emergency.
- Supporting documentation must be submitted to the OEA in a timely manner to justify all requests. It is the responsibility of the applicant to provide required documentation by the time indicated by the OEA in order to expedite the review process.
- Delays in the collection of required supporting documents may impact the scheduling of an application review.
- A release of information authorization form must be signed by the applicant allowing the OEA to communicate with third parties involved in the situation. Every effort will be made to ensure confidentiality and privacy.
2. The Application Review:
- Applications are submitted to the OEA, whose staff will guide the applicant through the process.
- The OEA will manage all of the supporting documents to ensure confidentiality to the extent possible and be the principal contact for the applicant throughout the process.
- Only complete applications, as determined by the OEA, will be presented before the TLC Brigade committee, a multi-disciplinary group of FIU faculty and staff, active and retired.
- With the applicant’s written permission, the OEA representative will present the TLC University Hardship Fund application to the TLC Brigade committee. Personally identifiable facts will be excluded from mention during the application review process with the committee members.
- Every effort will be made to convene the TLC Brigade committee for an immediate review of a completed application. The TLC committee will review the case, and based on facts presented, they will determine whether the fund request is to be approved. Awards are made based on the severity of the need and documented reasonable efforts to resolve the situation prior to submitting the application. Efforts made by applicant may include initiating contacts with companies to which payments are owed (i.e., utility, mortgage, car note, etc.), to seek payment plans or other accommodations, initiating contact with community agencies that offer assistance, and seeking assistance from family members or others.
- The TLC Brigade committee may request additional information prior to rendering a decision and that would place the application on a PENDING status.
- If the additional information requested is not received within 30 days, the application will no longer be considered an emergency and become null and void.
- The TLC Brigade committee’s decision is final. There is no appeal process.
- While the applicant may not be eligible to receive the TLC University Hardship Fund grant, the OEA will offer guidance and support in accessing other resources, (e.g., counseling, food pantry assistance and other community assistance information).
- The OEA will offer to follow up with the applicant to provide additional support, as needed.
4. Disbursement of Funds:
- All grants approved by the TLC University Hardship Fund will provide funds directly to debtors/creditors. No payments will be made directly to the faculty or staff member.
- The maximum grant award will not exceed $1,000.
- The grant, if approved, can only be awarded once during the recipient’s employment with FIU.
- Arrangements for funds to be paid may take up to five (5) business days after the application has been reviewed and the request is approved. Every effort is made to process the check request as soon as possible.
- The faculty or staff member awarded the fund will be taxed at 32.6% for the gift in their payroll. Details regarding the payroll deductions will be discussed in person.
- Only individuals involved in the financial processing of the check request will be aware of the recipient’s name.
To begin the application process, please complete and submit the TLC University Hardship Form. Once the application has been received, a staff member from the OEA will be in contact with you to arrange for a confidential consultation to discuss your submission.
Please feel free to contact the OEA at (305) 348-2469 with questions you may have regarding this process.
The mission of the Tender Loving Care Brigade is to provide compassionate support to our faculty, staff, and retirees who may be experiencing difficult circumstances. The TLC Brigade is committed to achieving its mission through trust, loyalty, compassion, advocacy, caring, and guidance so that no identified individual face personal and/or professional challenges alone.
The TLC Brigade currently offers the following programs:
- Food Bank Program
- Sympathy & Support Program
- TLC University Hardship Fund (limited to eligible faculty/staff)
Food Bank Program
If you would like to make a donation to assist someone in need, please provide us with your contact information by clicking here. We will notify you as the need to replenish our food bank arises.
Sympathy & Support Program
Experiencing grief and loss may lead to a challenging time in the lives of those affected. Our Office of Employee Assistance is available to assist our faculty, staff, and retirees with counseling support and resources. For assistance, please call 305-348-2469, or via e-mail email@example.com to schedule an appointment.
In addition, the TLC Brigade is committed to demonstrating our concern for the affected FIU family members. As may be appropriate, a token of sympathy may be sent on behalf of the TLC Brigade and university community.
To inform us of the loss of a faculty, staff or retiree’s immediate family member in accordance to Bereavement Leave policy, or the loss of a faculty, staff or retiree, you may complete the form below. Please note that when reporting the death of an employed faculty or staff, an alert will also be automatically generated to the following:
- Office of the President
- Office of the Provost
- Division of Human Resources – (HR Administration, Benefits, Payroll, Labor & Employee Relations, Office of Employee Assistance, and HR Relations)
- TLC Brigade Committee Members
Director, HR Relations
Director, FIU Retiree Association
Modesto A. Maidique Campus | PC-224
Telephone: (305) 348-0101 | Fax: (305) 348-0549
Trudy Fernandez, Director of HR Relations
Modesto A. Maidique Campus | PC-224
Telephone: (305) 348-0101
Fax: (305) 348-0549
Campus Lactation Rooms
The Fair Labors Standards Act (FLSA) requires employers to provide reasonable break time for an employee to express breast milk for her nursing child for one year after the child’s birth each time such employee has need to express the milk. In addition, we are to provide a place, other than a bathroom, that is shielded from view and free from intrusion.
We are pleased to provide a dedicated break room in Primera Casa (the PC building) at the Modesto A. Maidique Campus solely for this purpose. PC-434A has three private sections for nursing mothers to express as well as a sink. The room is available to all faculty, staff, and students. The room is free from intrusion of coworkers and the public where an employee may reserve time to express breast milk. Nursing mothers will be provided a reasonable amount of time for each break and may break as frequently as needed. The frequency of breaks needed to express milk as well as the duration of each break will vary and should be requested through your department’s normal request process.
To reserve room PC-434A, please send an email request to firstname.lastname@example.org with the following specific information:
|Subject Line:||Lactation Room Reservation|
|Panther ID number:|
|Reserve date:||Ex: January 1, 2016 through January 7, 2016|
|Reserve day(s) of the week:||Ex: Monday through Friday|
|Reserve time:||Ex: 11:00 a.m. to 11:30 a.m.|
You will be provided remote access to enter the room using your FIU One Card at the reserved and approved time. Access will be provided for requested dates/times only. Should you no longer need access to the room before the end of the time period granted to you, please cancel your request by sending an email with the subject line to read: Cancel Reservation – Name – Panther ID. To ensure privacy, only nursing mothers will be allowed in the room.
For more information regarding this process, please contact the HR Service Center at (305) 348-2181.
Panthers Active Wellness Services
To offer programs and resources to help you be your best emotionally, physically, financially, spiritually, and mentally.
To offer year-round programs, health and well-being communications, and events to help you reach your well-being potential. FIU is committed to being a workplace that supports faculty and staff wellness.
Message from the President
Florida International University and its administration value your personal health and well-being. The Employee Wellness Program is dedicated to providing awareness, education, and support for healthy lifestyle habits. I encourage you to participate in the Employee Wellness Program in whatever manner will help you to enhance your own health and well-being. The healthier we all are, the better equipped we are to fulfill our responsibilities to our students, our families, and our communities (and to ourselves!).
Florida International University
News & Updates
PAWScast and Newsletter
PAWScasts and Newsletters are released the first Tuesday of each month. Follow the link below to hear the latest podcast, and to sign up for our newsletter.
FIU | Health Update
FIU | Health is the Herbert Wertheim College of Medicine (HWCOM) Faculty Group Practice. Our physicians provide primary and specialized patient care anchored by the groundbreaking research and medical education at the HWCOM.
To schedule an appointment call (305) 348-3627
Programs & Events
Choosing to lead a healthier lifestyle will increase your energy, reduce stress, and make you feel better about yourself. FIU has many wellness offerings for faculty and staff that can help you achieve your wellness goals.
Sign up for our monthly newsletter. It covers a range of topics from yoga in the office, better hydration, and many more!
Starting September 12th, come listen as our hosts, Giselle Heraux and Nathan Burandt, talk about all things wellness! You can listen to last year’s PAWScasts here.
Wellness Journey ’17
Wellness Journey ’17 is your first step to increased well-being. It is an 8 week, digital, walking program for our faculty and staff. It starts September 11, 2017 and runs through November 5, 2017. Contact Nathan Burandt; email@example.com for details.
Health Screenings (Fall 2017)
Come and get your free health screening including cholesterol and glucose. The screenings will start September 18th and will run through September 22nd, 2017. Contact Nathan Burandt; firstname.lastname@example.org for details.
Mindfulness & Meditation 3 Week Program
Mindfulness and Meditation is a 3-week program to help you learn to be more in the moment and to give you tricks to handle stressors in everyday life. The program starts December 4th, 2017.
Strive for Five
Strive for Five is a five week, completely digital program. Teams of two will choose two of five simple steps to improve overall health. Program coming in December 2017. For more information, please click here or contact Nathan Burandt; email@example.com for details.
Lunch Time Workshops
Our comprehensive Lunch Time Workshops will cover topics ranging from better nutrition, financial wellness, to women’s health. Sign up on the Professional Development site under Benefits Administration. Each course is worth one professional development hour.
Please contact Healthy Living Program for more information or to schedule an appointment.
BBC: (305) 919-5620 ext. 4
MMC: (305) 348-2401 ext. 5
Fitness at the Recreation Centers
Both the recreation and wellness centers have a wide range of cardio, dance, and strength-related fitness classes that’ll help you get on the move. There are classes during lunch time and after work hours. Come and stretch your limits and get your heart rate moving!
We need your help going green and integrating a culture of sustainability on campus! There are many ways that you can learn and get involved including attending events, volunteering, and donating. You can also go green at home and in the office through simple steps. Learn more about environmental wellness.
Utilizing computers and sitting for extended stretches can cause potential health effects. Environmental Health and Safety can help evaluate your station.
Get your assessment today!
Student Health Services offers programs for faculty, staff, and students. The program offerings include acupunctures, massages, nutritional consultations, and more.
For more information contact:
BBC Healthy Living WUC:
MMC Healthy Living:
Ambassadors play a vital role in supporting the promotion of health and wellness programs among FIU faculty and staff. Wellness Ambassadors are the key liaisons helping direct faculty and staff to wellness programs, activities, and resources.
Voluntary role to help drive participation and engagement in wellness activities.
Common Characteristics for Wellness Ambassadors:
- Passion for health and wellness
- Intuitive about health and wellness
- Good communication, motivational, and interpersonal skills
- Cares about fellow FIU colleagues
Role of Wellness Ambassadors
- Market and publicize wellness activities and programs around campus
- Recruit faculty and staff to participate in wellness programs and activities
- Participate in wellness programs
- Identify potential ideas, strategies and programs for enhancing the wellness program
Florida International University
11200 SW 8th Street
Modesto A. Maidique Campus, PC-224
Miami, FL 33199
Mind and Body Videos
5 Minute Fix Seated
5 Minute Fix Standing
3 Minute Therapy Seated
3 Minute Therapy Standing
1 Minute Wake Up Seated
1 Minute Wake Up Standing
Deepok Chopra: Transformative Meditation
How to Relieve Stress in 60 Seconds
DISCLAIMER: This website is for informational purposes only. Consult a physician before performing any exercise programs, including the programs on this website. By voluntarily undertaking any exercise displayed on this website, you assume the risk of any resulting injury.
Work Life Programs
In an effort to help manage work life balance for our employees, the university provides various programs to help employees toward this endeavor.
The programs available are as follows:
|Alternative Work Site||Allows an employee to work from an alternative work location.|
|Compressed Work Schedule||Allows an employee to work his/her assigned number of hours in fewer than five (5) days in one (1) week or fewer than (10) days in one (1) pay period.|
|Flexible Work Schedule||Allows an employee to adjust his/her work schedule to begin or end work up to two (2) hours before and/or two (2) hours after the employee’s regular work schedule.|
It is important to note that not all positions are suited for alternative work schedule/work site options. You should review all policies and procedures to learn of the specific requirements and appropriate forms that must be completed before an employee’s work schedule/work site is altered. It is the supervisor’s responsibility to ensure that the job and business-related needs will be met with the alternative work schedule/work site arrangement, and ensure that the proper form is completed and submitted. The Division of Human Resources (DHR) must approve the request prior to the employee starting the program. The form must indicate a beginning and an end date for the arrangement. If no end date is known at the time of the request, DHR will approve the request for up to one (1) year from the time the arrangement begins. After that period, the arrangement request must be reassessed and resubmitted for approval.
If an employee wishes to alter their schedule by less than an hour before and/or after their regular work schedule, the department may internally approve the flextime schedule without completing the form or requiring approval from DHR.
Any change in work schedule or work site that is deemed by the department and/or university to no longer satisfy business needs may be adjusted or terminated at any time.
Variations of the policy may apply to in-unit employees. Please visit policies.fiu.edu for more information related to specific bargaining units’ policy on work life programs.
- Both the eligible employee and his/her supervisor must complete and sign the Flexible Work Arrangement Request/Decision Form to clarify the conditions of the work arrangement.
- The eligible employee must select the type of request.
- Note that an Alternative Worksite (Flex Place) request also requires completion of the Alternative Work Site Checklist to assess the adequacy of the alternative worksite environment.
- The completed form is to be submitted to Human Resources in PC-224 at the Modesto A. Maidique Campus for Employee & Labor Relations’ (ELR) review and final approval.
- An initial review is performed to verify that the employee is eligible and that the documentation has been processed accordingly.
- If there is an issue with the request that requires further clarification, a representative from ELR will notify the department supervisor and/or employee submitting the request.
- ELR will review and approve/deny the request, forward the approved/denied request form to both supervisor and employee, and retain a copy in the employee’s personnel file.
- If the arrangement is approved for a limited time, the department must notify ELR when the employee returns to the previous work arrangement. If applicable, the supervisor should also notify ELR if the arrangement is terminated earlier than scheduled due to the business needs of the department.
- The employee must indicate on the required form if the arrangement is related to a medical condition or medical leave in which case the Benefits Administration will be the approving authority.
- Login to PantherSoft HR Employee Self Service.
- Navigate to: Human Resources Self Service > Employee Self Service > Employee Resources > Employee Forms.
- Select Employee Labor Relations Forms > Flexible Work Arrangement Request/Decision Form.
- Complete and print the form.
- Submit form to PC 224.