Welcome from Vice Provost & Vice President Hardrick

It is my distinct pleasure to welcome you to FIU, a vibrant and engaged community that is committed to excellence in every way. The Division of Human Resources is here to offer support in navigating the valuable resources available to you so that you may be well equipped to serve our students, faculty, staff, and external constituents. In addition, the staff members of your area will also provide training and assistance as needed. You are encouraged to become fully engaged in the FIU experience so that you may excel professionally and personally.

The Division of Human Resources is dedicated to delivering strategic leadership and quality service to the FIU community. We pride ourselves on recruiting diverse and talented professionals who will add value to the university’s Worlds Ahead strategic mission. Therefore, your entrance into this new role is critical in fulfilling the mission of the university.

Please feel free to contact us at hr@fiu.edu should you have any questions or need additional information. Once again, welcome and I hope you have a rewarding and successful career at Florida International University.

Sincerely,

Jaffus Hardrick, Ed.D.
Vice Provost, Student Access & Success
Vice President, Division of Human Resources

Sign On Process

Florida International University’s Sign On is a packet of forms used to complete the hiring process at FIU. External applicants who are selected as finalists in the interview process will be asked to complete an electronic sign on*. Notifications are sent to the email provided in the candidate’s careers.fiu.edu profile.

After these forms are submitted you will receive your Panther ID which will enable you to enroll in benefit options, receive FIU email correspondence, have access to university systems or other resources and receive pay.

Section 110.13 of the Florida Statutes and University policy, mandate that ALL employees participate in the Direct Deposit Program as a condition of employment. The Direct Deposit Form is included in the Sign On Packet.

This packet should be completed prior to employment to expedite your hire process. Pursuant to the U.S. Citizenship and Immigration Service, all new employees are required to complete and submit the Employment Eligibility Verification (Form I-9), within the first three days of employment.

*Fee for service and graduate assistant new hires may access their Sign On Packet below.

Fee for Service

You will need to have the following information on hand when completing the Sign On Packet:

  • Social Security Card
  • Emergency Contact (Name and Telephone number)
  • Bank Routing and Account Numbers

If you are a non-resident alien, you must also provide additional documents as Sign On Electronic Attachments below.

International students are required to attain an On-Campus Employment Certification from the Office of International Student and Scholar Services (ISSS) for submission with the Sign On forms. New hire forms will not be processed without all required documentation.

Sign On Packet:

Sign On Fee for Service
Loyalty Oath
Form I-9
Form W-4
Sign On Electronic Attachments

* It is highly recommended that the Loyalty Oath and I-9 be completed through the Remote Hire Process. These notarized documents, copies of the documents used to verify your employment eligibility, along with the completed W-4 should be submitted as Sign On Electronic Attachments.

If not submitted as notarized attachments, please bring your original social security card and documents used to verify your employment eligibility along with your printed Sign On Packet prior to employment to one of our Human Resource locations below. Please contact us if you have any questions regarding the completion or submission of these documents.

Florida International University
Division of Human Resources
Modesto A. Maidique Campus
Charles Perry Bldg. (PC) Room 224
(305) 348-2181

Florida International University
Division of Human Resources
Biscayne Bay Campus
University Library (LIB) Room 322
(305) 919-4051

If you have any questions or need assistance on this process, you may contact the Division of Human Resources at (305)348-2181.

Graduate Assistants

You will need to have the following information on hand when completing the Sign On Packet:

  • Social Security Card
  • Emergency Contact (Name and Telephone number)
  • Bank Routing and Account Numbers

If you are a non-resident alien, you must also provide additional documents as Sign On Electronic Attachments below.

International students are required to attain an On-Campus Employment Certification from the Office of International Student and Scholar Services (ISSS) for submission with the Sign On forms. New hire forms will not be processed without all required documentation.

Sign On Packet:

Sign On Graduate Assistant
Loyalty Oath
Form I-9
Form W-4
Sign On Electronic Attachments
Health Insurance Marketplace Coverage

* It is highly recommended that the Loyalty Oath and I-9 be completed through the Remote Hire Process. These notarized documents, copies of the documents used to verify your employment eligibility, along with the completed W-4 should be submitted as Sign On Electronic Attachments.

If not submitted as notarized attachments, please bring your original social security card and documents used to verify your employment eligibility along with your printed Sign On Packet prior to employment to one of our Human Resource locations below. Please contact us if you have any questions regarding the completion or submission of these documents.

Florida International University
Division of Human Resources
Modesto A. Maidique Campus
Charles Perry Bldg. (PC) Room 224
(305) 348-2181

Florida International University
Division of Human Resources
Biscayne Bay Campus
University Library (LIB) Room 322
(305) 919-4051

If you have any questions or need assistance on this process, you may contact the Division of Human Resources at (305)348-2181.

Remote Hire Process

New hires that are unable to complete their onboarding paperwork in person may complete the process remotely. Instructions are as follows:

  1. Print the forms provided to you in your offer including:
    • Loyalty Oath
    • Form I-9
    • W-4
  2. Find a notary in your area.
  3. The notary will sign and stamp the Loyalty Oath.
  4. The notary will act as an authorized representative of the university and sign the Form I-9.
    • Instructions for remote Form I-9 completion.
    • This document does not require a notary stamp.
    • A copy of your SSC is required for payroll, even if not used for the Form I-9.
  5. The notary will make copies of the front and back of the forms of identification you decide to use. They will sign and stamp these copies.
  6. Due to the classified nature of these documents, we cannot accept them via email or fax. You can upload to the secure “Sign On Electronic Attachments” link, however you will need to email your Recruiter or contact HR to let them know it is uploaded.

    OR

    Mail all forms and document copies to:

    ATTN: “Recruiter’s Name
    Talent Acquisition and Management

    11200 S.W. 8th St.
    Modesto A. Maidique Campus, PC-234
    Miami, FL 33199

    Graduate Assistants’ (GA, TA, RA) contracts are not handled in Talent Acquisition and Management. You should NOT mail your forms and document copies to HR until after your hiring department confirms your GA contract is entered in the system. Then you should mail to:


    ATTN: Employee Records

    Division of Human Resources
    11200 S.W. 8th St.
    Modesto A. Maidique Campus, PC-224
    Miami, FL 33199

New Employee Orientation

Welcome to the World of Blue and Gold!

As a new member of the FIU family, you will attend New Employee Experience (NEE) within your first two weeks of employment.

NEE is designed to give you the necessary tools and resources for your career journey at FIU. Our goal is to help you understand FIU’s vision, mission, and values, as well as the benefits and opportunities associated with employment at the university.

Additional information regarding the date and time of NEE will be sent to you via email once you are registered. In order to make the most out of orientation day, we strongly encourage you to review the New Employee Resources below and come prepared with your questions.

New Employee Resources

Parking

All vehicles parked at the university must be registered with the Department of Parking & Transportation. You are encouraged to review the FIU Parking Rules & Regulations, schedules, and hours of operations at parking.fiu.edu. All parking permits are now virtual!

Vehicles parked in Pay by Phone metered spaces must pay for the space, even those with FIU parking decals or other forms of permit. To prevent your vehicle from being booted or towed, please do not accumulate any violations. The university assumes no liability for vehicles parked or operated on university property.

Key Request

The Key Control department is responsible for key distribution, electronic locks, and controlled access. To request a physical key, visit the Facilities website.

To request the FIU OneCard electronic access, please contact your department’s support staff.

Key Control Department
Phone: (305) 348-4677
Email: keycontrol@fiu.edu
Location: Modesto A. Maidique Campus, Building W3, Room 100

System Access Request

PantherSoft administers the PeopleSoft Human Resources, Student-Campus Solutions, and Financials systems, which are all managed through the MyFIU portal.

Access to the PantherSoft systems depends on your role within the university. You will need to complete an Access Request Form when additional security access is needed. All submissions follow an approval workflow which must be completed before access is granted.

To get more information on how to fill out the Human Resources Access Request please visit our UPK page.