Insurance Options

decorativeThe Benefits Department is proud to serve the university community by providing great benefits and excellent customer service. See below for insurance options.

Important Notices:

  • State benefits enrollment must take place within the first 60 calendar days from the date of hire.
  • FIU benefits enrollment must take place within the first 90 calendar days from the date of hire.

Retirement Options

piggy bank - decorativeWho is eligible?

  • Administrative employees are eligible for FRS Pension Plan, FRS Investment Plan, Optional Retirement Program (ORP), and Voluntary Retirement Plans (403b/457).
  • Executive Service employees are eligible for FRS Pension Plan, FRS Investment Plan, Optional Retirement Program (ORP), and Voluntary Retirement Plans (403b/457).
  • Staff employees are eligible for FRS Pension Plan, FRS Investment Plan, and Voluntary Retirement Plans (403b/457).
  • Temporary employees are eligible for Voluntary Retirement Plan (403b/457).
  • Faculty members are eligible for FRS Pension Plan, FRS Investment Plan, Optional Retirement Program (ORP), and Voluntary Retirement Plans(403b/457).

Retirement Benefits (Enroll with State/Provider)

2021 Virtual Retirement Workshops

Voluntary Retirement Contributions

Voluntary Savings plans are tax-favored retirement plans that allow employees to save for retirement and supplement income from other pension sources. Although both our current 403(b), 457(b) Deferred Compensation and our new Roth 403 (b) plans are vehicles used for retirement investing, the major difference is the tax treatment.

  • NEW Roth 403(b) Retirement Option: Currently approved Roth providers are TIAA and VOYA. As with our current pre-tax option, employees must open a Roth account with the selected provider and then complete our online Retirement Contribution Voluntary form.
    • In a 403(b) and 457(b) plans, scheduled contributions are deducted from your paycheck before tax contributions are calculated. This is called a pretax contribution which reduces the taxable income. Withdrawals are taxed as ordinary income, so the amount you owe depends on what other income you had for the year.
    • In a Roth 403(b) plan, contributions are deducted from your paycheck after-tax contributions are calculated. There are no tax deductions with a Roth 403(b). Earnings in a Roth are tax-free, and withdrawals of funds from a Roth are made in a tax-free in retirement.
  • 403(b) & 457 Providers list and how to enroll
  • IRS 2020 Limits for Voluntary Contributions

    IRS 2020 Limits for Voluntary Contributions

    Plan/Criteria
    403(b) Pre and Post tax
    457 pre-tax
    Under age 50
    $19,500.00
    $19,500.00
    Age 50 and over
    $26,000.00
    $26,000.00
  • FIU 403(b) Plan Document
  • FIU 403(b) Plan Committee

How to enroll and update your voluntary retirement contributions:

  • Access PantherSoft HR Employee Self Service.
  • Enter your FIU credentials to log in.
  • Click the Employee tab.
  • Navigate to: Human Resources Self Service > Employee Self Service > Employee Forms.
  • Click on Benefit Forms.
  • Select Retirement Voluntary Contribution.

Life Events

Life Events consist of change in family or employment status. Examples of such events may include: leave of absence, marital status change, address change, death in the family, preparing for retirement, among others. Please visit the Life Events page for more information.

Leave Accruals


Sick / Catastrophic Leave Pool

Sick Leave Pool

Participation in the Sick Leave Pool (SLP) shall be voluntary on the part of eligible employees. Eligibility in the SLP is extended to employees after completion of six months of employment with the university, provided that a minimum of forty hours of sick and/or vacation leave has been accrued by full-time employees, or twenty hours by part-time employees. Full-time employees contribute eight hours of leave and part-time employees contribute four hours of leave to the SLP on a yearly basis. Participating employees may terminate their membership in the SLP at any time by notifying the SLP Administrator.

Sick Leave Pool hours shall be granted only for the employee’s personal illness, injury, accident, or exposure to a contagious disease. Personal illness shall include, but not limited to disabilities which are the result of or contributed to by medical conditions (including those complications related to pregnancy or childbirth), surgery and recovery.

Participating employees must have depleted all their accrued leave hours before SLP hours will be granted. A participating full-time (1.0 FTE) employee may withdraw a maximum of 480 hours from the SLP during any twelve month period. Part-time employees may withdraw a maximum of 240 hours from the SLP during any twelve month period.

Employees retrieving SLP hours are required to follow the Medical Leave of absence process. Upon receipt of required medical documentation, the SLP Administrator who is responsible for the oversight of the program, will present the request to the SLP Committee which consists of six representative employees; two administrative employees, two faculty members and two staff members. A vote of a minimum of four is needed to grant hours to the employee.

Sick Leave Pool Membership Process
An employee has two opportunities in a year in which to join the SPL program. The first is during the Annual Open Enrollment or at the time the employee reaches their initial six months of service.

  1. During the Annual Open Enrollment or at the six month anniversary mark, eligible employees will receive via email (or if no email available, a hard copy) notice regarding the program and membership application.
  2. If the employee is interested in joining, the employee should complete the SPL Membership Application and submit it to the SPL Administrator in HR Benefits.
  3. Upon receipt, the SLP Administration will verify the employee’s eligibility to join the pool.
  4. If the employee is ineligible, the form is returned to the employee with a note on the application.
  5. If approved, a letter is generated and the approval letter along with a copy of the policy forwarded to the employee (interoffice mail) for his/her files. Deduction of membership hours against the employee’s accrued time is executed within two payroll periods.
  6. This membership is valid for one year. In order to renew and keep the membership active, a notification will be sent of the upcoming annual deduction of half the hours that were required to join the SLP.
  7. The employee may terminate the membership by sending an email to the Sick Leave Pool Administrator at hrleaves@fiu.edu.

Catastrophic Pool

The Catastrophic Pool is a voluntary program designed to allow eligible employees to donate sick leave hours directly from one employee to another employee who has exhausted their leave balances including sick, vacation, and compensatory time. Employees receiving Catastrophic Pool hours (donations) are required to follow the Medical Leave of absence process. Unlike the Sick Leave Pool Program, this program allows the donation of hours not only for the employee but for the employee’s immediate family member. For the purpose of this policy, immediate family is defined as spouse, child(ren) (including foster and stepchildren), parents (including stepparents) and grandparents.

Catastrophic Pool Guidelines
The dean or director of the department where the affected employee works will need to coordinate the request, donation of hours, and secure approval from their respective vice president/provost by completing the Catastrophic Approval Memo. The coordinator must prepare a spreadsheet with the names and amount of hours donated by each employee. All donations of hours will need to be coordinated through the dean or director’s office. Once vice president/provost approval is secured, the employee that is donating the hours will need to complete the Donation Hours Memo authorizing the transfer of sick leave hours.

The dean or director will need to submit to Human Resources, PC 224, the following documents:

  • Copy of the Catastrophic Approval Memo approved by the vice president/provost.
  • Individual copies of the Donation Hours Memos signed by the donating employees.
  • The spreadsheet with the panther ID, names, amount of hours donated by each employee and total amount of all donated hours.

Perks

Employee Perks & Services - Decorative

FIU is a great place to work. The Employee Perks & Services Program is just one of many benefits offered at FIU. As a benefit of your employment with the university, you have access to discounts from hundreds of local and national vendors. Receiving your discounts is easy. Most vendors just need to see your FIU One ID card or offer an online coupon code. However, be sure to read each discount carefully, as they may not apply to everyone or have specific requirements. We thank you for making FIU Worlds Ahead!

Visit the Perks Page to view all the available Employee Perks & Services.

Tuition Waiver

The employee tuition waiver benefit allows eligible employees and their dependents to have tuition waived up to three times per year: spring semester, summer semester, and fall semester. The available credits are a pool to be split between the employee and dependents. The waiver covers up to six credits for employees and up to 10 credits per semester for dependents. If both employee and dependent are using the waiver, no more than six of the ten available credits may be used by the employee. The available credits are a pool to be split between the employee and dependent.

Who is eligible?

    • Full time administrative, staff and faculty working 40 hours a week (1.0 FTE)

  • Eligible dependents constitute legal spouse and dependent children. Dependent children remain eligible through the end of the calendar year in which they turn age 24.

How and when do I submit a tuition waiver?

  • Register for classes in the available semester.
  • Submit a Tuition Waiver – In order to avoid late payment fees, tuition waivers should be submitted before the last day to pay to allow for sufficient approval and processing time.

How does the approval process work?

  • For employees, the supervisor must first validate and approve the Tuition Waiver submission online, which will then automatically route to Human Resources and Student Financials for approval.
  • For dependents, the Tuition Waiver is approved by Human Resources then Student Financials.

Are any programs excluded?

  • Tuition Waivers do not apply to the College of Law and the Herbert Wertheim College of Medicine.
  • Market Rate programs and Self-Supporting for dependents are also excluded.

What are the policy details?

  • For specific exclusions and limitations of the Tuition Waiver Program, please refer to the policy.

Questions/Contact Information

  • Human Resources Customer Service Center: (305) 348-2181

Scholarships

Aligned with our university’s mission, fostering an environment where our workforce can expand their knowledge, skills and opportunities to innovate is at the core of what we do – Our people are everything!

In addition to our tuition waiver benefit, the Division of Human Resources and the Division of Diversity, Equity and Inclusion offers financial awards designed to support the educational endeavors of our eligible faculty and staff, and in some instances, their eligible dependents.

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Berta D. Villares Book Scholarship

The Berta D. Villares Book Scholarship will provide eligible faculty/staff members currently using the FIU Tuition Waiver, a one-time $75 cash award based on established criteria and available funding. The award is designed to help offset the expenses associated with the purchase of required course textbooks.

Eligibility

Eligible scholarship recipients for the Berta D. Villares Book Scholarship must be:

1) A FIU benefits-eligible faculty/staff regularly employed for a minimum of one year. (Only faculty/staff members using the FIU Tuition Waiver are eligible for this award, not their dependents.)

2) Currently enrolled as a degree-seeking student pursuing their first bachelor’s, master’s, or doctoral degree.

3) Completed a minimum of 90 credits toward a bachelor’s, 20 credits toward a master’s, or 45 credits toward a doctoral degree at time of application submission.

3) Have a minimum cumulative GPA of 3.00 or better.

Applications for the Berta D. Villares Book Scholarship are now open. You may submit your online application by the deadline date, Sunday, October 31, 2021.

To access the online application, please visit go.fiu.edu/bdvscholarship and log-in with your FIU credentials.


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Generations Ahead Scholarship – Faculty/Staff

The Generations Ahead Scholarship for Faculty/Staff is sponsored by the Gabor Agency and is another way to demonstrate our combined appreciation for our valued faculty and staff.

This scholarship is designed for FIU’s benefits-eligible faculty and staff who are also enrolled as full-time students at FIU.  The scholarship is a one-time awarding of either $3,000 for eligible Graduates or $2,000 for eligible Undergraduates.

Eligibility

Eligible recipients for the Generations Ahead Scholarship must be:

  • An FIU benefits-eligible faculty/staff regularly employed for a minimum of one year.
  • Be currently enrolled as a degree-seeking, full-time student at FIU, taking a minimum of 12 credits as an undergraduate or 9 credits as a graduate student.
  • Have a minimum cumulative GPA of 2.50 or better as an undergraduate or 3.0 as a graduate

Applications for the Generations Ahead Scholarship are accepted each fall semester and are now open. You may submit your online application by the deadline date, Sunday, October 31, 2021.

To access the online application, please visit https://fiu.academicworks.com and log-in with your FIU credentials. Search for the Generations Ahead Scholarship Faculty/Staff.


Generations Ahead Scholarship – Dependents of Faculty/Staff

The Generations Ahead Scholarship for dependents of faculty/staff is sponsored by the Gabor Agency and is another way to demonstrate our combined appreciation for our valued faculty and staff.

This scholarship is designed for dependents of FIU’s benefits-eligible faculty and staff.  The scholarship is a one time awarding of either $3,000 for eligible Graduates and $2,000 for eligible Undergraduates.

Eligibility

Eligible recipients for the Generations Ahead Scholarship must be:

  • A dependent of an FIU benefits-eligible faculty/staff regularly employed for a minimum of one year.
  • Be currently enrolled as a degree-seeking, full-time student at FIU, taking a minimum of 12 credits as an undergraduate or 9 credits as a graduate student.
  • Have a minimum cumulative GPA of 2.50 or better as an undergraduate or 3.0 as a graduate

Applications for the Generations Ahead Scholarship are accepted each fall semester and are now open. You may submit your online application by the deadline date, Sunday, October 31, 2021.

To access the online application, please visit https://fiu.academicworks.com and log-in with your FIU credentials. Search for the Generations Ahead Scholarship Dependents.


DEI Scholarships


All scholarship opportunities will be announced in our HR News & Updates e-newsletters when applications are being accepted.

If you would like to be added to a mailing list to receive direct notification when the next window opens for any of these scholarships, please provide us with your contact information online.

Temporary Employee Benefits

Image of the Bencor logo

The FICA Alternative Plan is a qualified savings plan that allows temporary employees to contribute a percentage of their before-tax wages to investment accounts.  The employee has the ability to manage his/her own account.

As of February 1, 2009, all temporary, part-time, and seasonal FIU employees who are not covered by the State Retirement System will participate in a qualified savings plan, administered through Bencor, Inc. In lieu of paying 6.2% of after-tax wages to Social Security, eligible employees will contribute 7.5% of their before-tax wages to an investment account under their name (Medicare contributions of 1.45% will continue to be withheld and matched by FIU). All temporary eligible employees, excluding students, are automatically enrolled in this plan.

Voluntary Retirement Contributions

9 over 12 Salary Deferral

9 over 12 month Deferred Earnings Program (DEP)

ANNUAL ENROLLMENT PERIOD: April – August

Faculty members who have 9-month appointments are automatically paid their annual salary over the term of the contract which is usually 19 bi-weekly payments beginning with the payroll period coinciding with the appointment start date.

The 9 over 12 Deferred Earnings Program (DEP) provides 9-month faculty an alternative option to receive payment of their annual salary over a 12 month period. This method of payment is available on an optional basis only. It is necessary to receive authorization from the faculty member to distribute the annual salary over a 12 month payroll cycle. Upon authorization, beginning with the payroll period coinciding with the appointment start date, 26 bi-weekly payments will be paid to faculty members electing this option.

Enrollment Process

The selected DEP payment option will remain active until a new authorization form is submitted through PantherSoft HR Employee Self Service and a different payment cycle is selected. All 9-month faculty members will have the opportunity to select this payment option during the 9 over 12 Deferred Earnings Program (DEP) Enrollment period that begins April through August. New faculty members will exercise their options when completing the sign-on documents.

  1. Login to PantherSoft HR Employee Self Service.
  2. Navigate to: Human Resources Self Service > Employee Self Service > Employee Resources > Employee Forms.
  3. Select Benefit Forms > Deferred Earnings Program.
  4. Elect the corresponding option.
  5. Click the “Submit” button once all your changes are complete.

To review the estimated calculation for your Deferred and Gross Earnings, please use the 9 over 12 Deferred Earnings Program (DEP) calculator.

Important note: the estimated calculation is based on the full 9 month salary with the total of 19 pay checks.

Open Enrollment

The annual benefits Open Enrollment period is now underway as of Monday, October 11, 2021 at 8 a.m., and ends promptly on Friday, October 29, 2021 at 6 p.m. EST.

The Division of State Group Insurance (DSGI) provides an Open Enrollment period each year to give eligible faculty, staff, temporary (OPS) employees and adjuncts an opportunity to enroll, change, add, or drop coverage and/or dependents from their benefits plans without a Qualified Status Change (QSC*) occurring.  Any changes made during Open Enrollment go into effect on January 1st of the following year.

To guide and assist you with making informed decisions, please make sure to take advantage of upcoming workshops and webinars: check out the following:

  • FIU Benefits Administration Workshops – Provides you group or one-on-one virtual meetings
  • Department of Management Services (DMS) provides live workshops and pre-recorded webinars pertaining to different plan providers.

Questions? Contact us at Benefits@fiu.edu.