Insurance Options

The Benefits Department is proud to serve the university community by providing great benefits and excellent customer service. See below for insurance options.

Important Notices:

  • State benefits enrollment must take place within the first 60 calendar days from the date of hire.
  • FIU benefits enrollment must take place within the first 90 calendar days from the date of hire.

Retirement Options

Who is eligible?

  • Administrative employees are eligible for FRS Pension Plan, FRS Investment Plan, Optional Retirement Program (ORP), and Voluntary Retirement Plans (403b/457).
  • Executive Service employees are eligible for FRS Pension Plan, FRS Investment Plan, Optional Retirement Program (ORP), and Voluntary Retirement Plans (403b/457).
  • Staff employees are eligible for FRS Pension Plan, FRS Investment Plan, and Voluntary Retirement Plans (403b/457).
  • Temporary employees are eligible for Voluntary Retirement Plan (403b/457).
  • Faculty members are eligible for FRS Pension Plan, FRS Investment Plan, Optional Retirement Program (ORP), and Voluntary Retirement Plans(403b/457).

Retirement Benefits (Enroll with State/Provider)

Voluntary Retirement Contributions

Voluntary Savings plans are tax-favored retirement plans that allow employees to save for retirement and supplement income from other pension sources. These plans offer tax advantages as a pre-tax investment that allows your contributions and earnings to grow over time while deferring the payment of taxes until you withdraw the funds. FIU offers two voluntary retirement plans for your retirement savings: 403(b) Voluntary Retirement Savings Plan and the State’s 457(b) Deferred Compensation Plan. You can choose to contribute to one of them or maximize your savings potential by using both plans.

How to enroll and update your voluntary retirement contributions:

  • Access PantherSoft HR Employee Self Service.
  • Enter your FIU credentials to log in.
  • Click the Employee tab.
  • Navigate to: Human Resources Self Service > Employee Self Service > Employee Forms.
  • Click on Benefit Forms.
  • Select Retirement Voluntary Contribution.

Leave Accruals

Sick leave and vacation accrual chart

Sick / Catastrophic Leave Pool

Sick Leave Pool

Participation in the Sick Leave Pool (SLP) shall be voluntary on the part of eligible employees. Eligibility in the SLP is extended to employees after completion of six months of employment with the university, provided that a minimum of forty hours of sick and/or vacation leave has been accrued by full-time employees, or twenty hours by part-time employees. Full-time employees contribute eight hours of leave and part-time employees contribute four hours of leave to the SLP on a yearly basis. Participating employees may terminate their membership in the SLP at any time by notifying the SLP Administrator.

Sick Leave Pool hours shall be granted only for the employee’s personal illness, injury, accident, or exposure to a contagious disease. Personal illness shall include, but not limited to disabilities which are the result of or contributed to by medical conditions (including those complications related to pregnancy or childbirth), surgery and recovery.

Participating employees must have depleted all their accrued leave hours before SLP hours will be granted. A participating full-time (1.0 FTE) employee may withdraw a maximum of 480 hours from the SLP during any twelve month period. Part-time employees may withdraw a maximum of 240 hours from the SLP during any twelve month period.

Employees retrieving SLP hours are required to follow the Medical Leave of absence process. Upon receipt of required medical documentation, the SLP Administrator who is responsible for the oversight of the program, will present the request to the SLP Committee which consists of six representative employees; two administrative employees, two faculty members and two staff members. A vote of a minimum of four is needed to grant hours to the employee.

Sick Leave Pool Membership Process
An employee has two opportunities in a year in which to join the SPL program. The first is during the Annual Open Enrollment or at the time the employee reaches their initial six months of service.

  1. During the Annual Open Enrollment or at the six month anniversary mark, eligible employees will receive via email (or if no email available, a hard copy) notice regarding the program and membership application.
  2. If the employee is interested in joining, the employee should complete the SPL Membership Application and submit it to the SPL Administrator in HR Benefits.
  3. Upon receipt, the SLP Administration will verify the employee’s eligibility to join the pool.
  4. If the employee is ineligible, the form is returned to the employee with a note on the application.
  5. If approved, a letter is generated and the approval letter along with a copy of the policy forwarded to the employee (interoffice mail) for his/her files. Deduction of membership hours against the employee’s accrued time is executed within two payroll periods.
  6. This membership is valid for one year. In order to renew and keep the membership active, a notification will be sent of the upcoming annual deduction of half the hours that were required to join the SLP.
  7. The employee may terminate the membership by sending an email to the Sick Leave Pool Administrator at hrleaves@fiu.edu.

Catastrophic Pool

The Catastrophic Pool is a voluntary program designed to allow eligible employees to donate sick leave hours directly from one employee to another employee who has exhausted their leave balances including sick, vacation, and compensatory time. Employees receiving Catastrophic Pool hours (donations) are required to follow the Medical Leave of absence process. Unlike the Sick Leave Pool Program, this program allows the donation of hours not only for the employee but for the employee’s immediate family member. For the purpose of this policy, immediate family is defined as spouse, child(ren) (including foster and stepchildren), parents (including stepparents) and grandparents.

Catastrophic Pool Guidelines
The dean or director of the department where the affected employee works will need to coordinate the request, donation of hours, and secure approval from their respective vice president/provost by completing the Catastrophic Approval Memo. The coordinator must prepare a spreadsheet with the names and amount of hours donated by each employee. All donations of hours will need to be coordinated through the dean or director’s office. Once vice president/provost approval is secured, the employee that is donating the hours will need to complete the Donation Hours Memo authorizing the transfer of sick leave hours.

The dean or director will need to submit to Human Resources, PC 224, the following documents:

  • Copy of the Catastrophic Approval Memo approved by the vice president/provost.
  • Individual copies of the Donation Hours Memos signed by the donating employees.
  • The spreadsheet with the panther ID, names, amount of hours donated by each employee and total amount of all donated hours.

Perks

FIU is a great place to work. The Employee Perks & Services Program is just one of many benefits offered at FIU. As a benefit of your employment with the university, you have access to discounts from hundreds of local and national vendors. Receiving your discounts is easy. Most vendors just need to see your FIU One ID card or offer an online coupon code. However, be sure to read each discount carefully, as they may not apply to everyone or have specific requirements. We thank you for making FIU Worlds Ahead!

Visit the Perks Page to view all the available Employee Perks & Services.

Tuition Waiver

The employee tuition waiver benefit allows eligible employees and their dependents to have tuition waived up to three times per year: spring semester, summer semester, and fall semester. The available credits are a pool to be split between the employee and dependents. The waiver covers up to six credits for employees and up to 10 credits per semester for dependents. If both employee and dependent are using the waiver, no more than six of the ten available credits may be used by the employee. The available credits are a pool to be split between the employee and dependent.

Who is eligible?

    • Full time administrative, staff and faculty working 40 hours a week (1.0 FTE)

  • Eligible dependents constitute legal spouse and dependent children. Dependent children remain eligible through the end of the calendar year in which they turn age 24.

How and when do I submit a tuition waiver?

  • Register for classes in the available semester
  • Submit a Tuition Waiver – Which should be submitted by the last day to pay without the $100 late fee during the current semester

How does the approval process work?

  • For employees, the supervisor must first validate and approve the Tuition Waiver submission online, which will then automatically route to Human Resources and Student Financials for approval.
  • For dependents, the Tuition Waiver is approved by Human Resources then Student Financials.

Are any programs excluded?

  • Tuition Waivers do not apply to the College of Law and the Herbert Wertheim College of Medicine.
  • Market Rate programs and Self-Supporting for dependents are also excluded.

What are the policy details?

  • For specific exclusions and limitations of the Tuition Waiver Program, please refer to the policy.

Questions/Contact Information

  • Human Resources Customer Service Center: (305) 348-2181

Scholarships

The Office of Equal Opportunity Programs and Diversity (EOPD) is committed to creating a campus environment that is not only diverse, but inclusive. We support this portion of our mission by offering financial awards specifically designed for employees and minority students. EOPD oversees the administering of three financial award programs:

  1. The Delores Auzenne Fellowship which is awarded to minority graduate students who are pursuing graduate degrees in disciplines where minorities are underrepresented.
    • For renewals of your application please click here.
  2. The Grant-in-Aid Program which enables FIU employees to take a leave of absence to pursue higher a degree. This grant provides their department with funding for hiring temporary employees to fulfill their duties while they are on leave.
  3. The Minority Community College Transfer Scholarship is designed for students who are transferring from a community college and would have completed their associate’s degree between January – August of the application year.
    • For renewals of your application please click here.

Temporary Employee Benefits

Image of the Bencor logo

The FICA Alternative Plan is a qualified savings plan that allows temporary employees to contribute a percentage of their before-tax wages to investment accounts.  The employee has the ability to manage his/her own account.

As of February 1, 2009, all temporary, part-time, and seasonal FIU employees who are not covered by the State Retirement System will participate in a qualified savings plan, administered through Bencor, Inc. In lieu of paying 6.2% of after-tax wages to Social Security, eligible employees will contribute 7.5% of their before-tax wages to an investment account under their name (Medicare contributions of 1.45% will continue to be withheld and matched by FIU). All temporary eligible employees, excluding students, are automatically enrolled in this plan.

Voluntary Retirement Contributions

9 over 12 Salary Deferral

9 over 12 month Deferred Earnings Program (DEP)

ANNUAL ENROLLMENT PERIOD: April – August

Faculty members who have 9-month appointments are automatically paid their annual salary over the term of the contract which is usually 19 bi-weekly payments beginning with the payroll period coinciding with the appointment start date.

The 9 over 12 Deferred Earnings Program (DEP) provides 9-month faculty an alternative option to receive payment of their annual salary over a 12 month period. This method of payment is available on an optional basis only. It is necessary to receive authorization from the faculty member to distribute the annual salary over a 12 month payroll cycle. Upon authorization, beginning with the payroll period coinciding with the appointment start date, 26 bi-weekly payments will be paid to faculty members electing this option.

Enrollment Process

The selected DEP payment option will remain active until a new authorization form is submitted through PantherSoft HR Employee Self Service and a different payment cycle is selected. All 9-month faculty members will have the opportunity to select this payment option during the 9 over 12 Deferred Earnings Program (DEP) Enrollment period that begins April through August. New faculty members will exercise their options when completing the sign-on documents.

  1. Login to PantherSoft HR Employee Self Service.
  2. Navigate to: Human Resources Self Service > Employee Self Service > Employee Resources > Employee Forms.
  3. Select Benefit Forms > Deferred Earnings Program.
  4. Elect the corresponding option.
  5. Click the “Submit” button once all your changes are complete.

To review the estimated calculation for your Deferred and Gross Earnings, please use the 9 over 12 Deferred Earnings Program (DEP) calculator.

Important note: the estimated calculation is based on the full 9 month salary with the total of 19 pay checks.

Open Enrollment

The Division of Human Resources is pleased to provide you with this important information related to the Annual Benefits Open Enrollment Period.

The Open Enrollment period is the only time of the year when eligible Faculty, Staff, Temporary (OPS) Employees and Adjuncts can elect to enroll, change, add, or drop coverage and/or dependents from their benefits plans without a Qualified Status Change (QSC*) occurring. In the event of a *QSC, eligible employees have 60 days (unless otherwise noted) from the date of the event to make changes to their benefits choices. A comprehensive list of QSC events is available here.

The Division of State Group Insurance (DSGI) provides an Open Enrollment Period each year to give all enrollees an opportunity to review available benefit plans and make changes for the following year. Open Enrollment usually takes place during the Fall, and new coverage elected takes effect January 1st of the following year.

The Division of Human Resources Benefits Administration annually hosts Open Enrollment Benefits Fairs at Modesto A. Maidique and Biscayne Bay Campuses. The Benefits Fair is an opportunity for employees to meet with the representatives from the various plan providers and ask questions before making benefits changes for the following year.

Open Enrollment for plan year 2019:
Open Enrollment for plan year 2019 begins Monday, Oct. 15, 2018 at 8 a.m., and will end promptly on Friday, Nov. 02, 2018, at 6 p.m. Eastern Time.

Open Enrollment for Plan Year 2018:
Open Enrollment for plan year 2018 ended Friday, Nov. 10, 2017, at 6 p.m. (Eastern Time.)